E-Monev IKN

The problem

Indonesia is building a new capital from scratch, in five stages from 2022 to 2045. Dozens of government work units run activities at the same time, in infrastructure, governance, environment and social programs. Each has its own budget, targets and quarterly milestones.

Before E-Monev, coordinators had no single view of progress across units. Quarterly reports were put together by hand. A gap between budget and spending often surfaced only when a review was already late. The 23-year roadmap had no digital home. Nobody could say, from records, who approved or rejected a report and why. Units could also submit or change figures after the reporting period had closed.

What I built

Six roles, ranked in one list

There are six roles, from super admin down to guest, with deputy and echelon levels between them. I put them in one ranked list. Every permission check asks one question: is this person's role at least this high? Adding a new protected action takes one line. The same ranking drives both the API and which pages the browser shows.

Quarterly reports move through fixed steps

Each activity gets a quarterly progress report with planned and actual figures and evidence files. A report moves from draft to submitted, then to approved or sent back for revision. Only allowed moves are possible, and each one records who made it, when and why. A report can only be edited while it's a draft, so the page locks it once it's submitted. Operational plans once had their own approval step. I removed it, because the real approval happens at the quarterly report, and two review queues meant twice the work.

Deadlines the server enforces

Administrators set when reporting and planning windows open and close, and can extend a deadline for one unit. The server checks the window on every write. Late changes are refused even if someone calls the system directly. The banners on the dashboard only tell people what the server already enforces.

Sign-in that finds your unit for you

Staff sign in through IKN's single sign-on. It sends job titles as plain text, like "Direktur Data dan Kecerdasan Buatan", and it couldn't be changed to send unit IDs. I wrote a matcher that cleans up the title and scores word overlap to find the right work unit on every login. Nobody has to assign people to units by hand.

Problems and imports with structure

Early on, problems with an activity went into one free-text notes field. I gave them their own records. An activity can have many issues, each with a status, the units helping, and a trail of follow-up actions. Bulk imports got the same care: an admin uploads a spreadsheet, sees every error without anything being saved, then saves it all at once.

Result

E-Monev covers the full IKN monitoring framework: 24 KPIs across five stages, eight principles and six aspects, over the 23-year roadmap. A four-tab dashboard gives each role its own view of the same data, with an executive summary, analytics, a KPI relationship graph and a map of every geolocated activity. Reports come out monthly, quarterly, by semester, yearly and at the end of each stage, as PDF, Word or Excel. The backend is in production, and the frontend is packaged to deploy the same way. I built both sides between May and July 2026, and the scope grew well past the original spec.